Fiscal Associate
Arts Services Inc. (ASI)
Full-time, hourly, non-exempt
Job Location: In-Person/On-Site at Various Locations

POSITION OVERVIEW
Arts Services Inc. (ASI), a nonprofit 501c3 organization located in Buffalo, NY, is seeking a full-time Fiscal Associate to play a key role in ASI’s shared service bookkeeping program for the Western New York arts and culture field. This hourly, non-exempt position will be employed by Arts Services Inc. doing the bookkeeping duties for other nonprofit arts and cultural organizations (‘Clients’).

Duties and Responsibilities
The Fiscal Associate will work closely with the Fiscal Manager to provide bookkeeping services for several
different nonprofit organizations under the direction of the Executive Director.

• Perform Bookkeeping tasks per Client needs. This could include:
  • Process accounts payable/accounts receivable
  • Create financial statements and/or reports
  • Reconcile accounts
  • Participate in Client’s annual budget process
  • Assist in the Client’s audit process
  • Participate in committee meetings, if necessary
• Additional tasks performed for ASI, includes:
  • Assist the Fiscal Manager with general bookkeeping functions during high peak times
  • Participate in ASI’s annual budget process
  • Participate in the annual audit process
  • Create reports as needed
  • Other duties as assigned by Executive Director

Travel is required. ASI serves a 5-county area (Erie, Niagara, Chautauqua, Cattaraugus, and Allegany) in New York State of nonprofit arts and culture organizations.

GENERAL REQUIREMENTS
Experience in bookkeeping, fiscal reporting, and Microsoft Office Suite (or similar), as well as a degree and/or training in a relevant field is required. Experience with Quickbooks is required, and experience in nonprofit financial best practices are desired. Knowledge of database programs, such as CRM, is a plus.
CPA certification is not required. He/She/They should have the ability to multi-task and be flexible to seasonal and Client requested fluctuations in workload.

As with all of our employees, the Fiscal Associate is expected to contribute to a culture based on respect, teamwork, and collaboration; and embrace diversity, inclusion, and equity. Adaptability, creativity, and a passion for the arts and ASI is preferred.

Applicants are not required to meet all of the above experiences and/or skill sets and may reside anywhere within the Western New York region. We encourage all to apply. ASI will provide training and on the job support where appropriate.

Reporting and Other Details
The Fiscal Associate works with the Fiscal Manager and reports to the Executive Director. Other responsibilities may be required. This is a full-time, hourly position that will include periodic evening and weekend work. Overtime opportunities may be available per approval.

Benefits include paid holidays (15), PTO time (starting at 4.5 weeks/year), retirement, and a stipend for health insurance/dental. Compensation rate will be determined by experience and qualifications (salary range of $50,000 - $55,000, including the health stipend).

HOW TO APPLY
To apply, send the following materials to careers@asiwny.org

• Cover letter
• Resume or CV

Applications will be accepted until the position is filled. Application review process will begin on August 4, 2025.

ORGANIZATIONAL OVERVIEW
Arts Services Inc. (ASI), a nonprofit 501c3 organization located in Buffalo, NY, and is the regional arts service agency that provides tools and resources to artists and nonprofit arts organizations, including grant funding, educational and professional development workshops, financial services, and advocacy.

ASI is "where the arts meet business" in Western New York. ASI envisions a region where inclusive creative communities are valued and visible, and where artists and arts organizations have access to the resources needed to advance and thrive. We are committed to creating equitable access to the arts for all within our community by ensuring our programming, advocacy, and services are representative of the entire community.

We hope you will consider joining our team. ASI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.